Email migration

Same way you do. I use Outlook. I have another ISP but had the MS import the emails which I save in the project folder. I use to print them out for the file...but as you mentioned...so much memory. I just back up to a thumb drive after I save to the project folder.

I had Carbonite for a while. For $55 a year it seemed a good deal. Nopw I look around at all the dagone thumb drives...and say why not use them.

Used outlook for years, now we use Google's business gmail. It take a little getting use to but it works for us.

With outlook I used to create a data files (pst) for each project then place that pst in the digital project folder. Once I read the email from my inbox, id drag it into the corresponding folder.

I'll never use Outlook or any other locally-based email program ever again. Since switching to Google Apps for Business (I use the free edition), I can't see myself ever going back to something that's not in "the cloud".

I can check my email from any computer or device with an internet connection. I'm not tied down to an expensive program that I have to install to read my email. It "just works" with my Android phone and soon-to-be-in-my-possession Android tablet.

The layout and labels (think: "folders") system make it worthwhile. The spam detection is the best I've seen.

By using Google for Business, I not only get email service, but I also get use of Google Apps; that is, spreadsheet, documents, presentations and other files in "the cloud". I can't remember the last time I opened MS Office for anything.

http://www.google.com/apps/intl/en/group/index.html

Wendell,
I am curious, how do you archive individual email to folders? I ended up deleting a bunch of emails that would have been nice to save in a folder called misc2009 and put away. It is too bad there isn't some way to just export them to a bunch of simple text files that could be looked at later regardless of what computer program is being used. Sometimes I just don't want to leave a bunch of stuff sitting there. Google Apps sounds good for working stuff, but can you conveniently save it?

Wendell

Which tablet are you getting? Are you going with the custom ROM'd Nook? If you are let me know how that works out I may have to build one for my wife.

You can print them to pdf and then save them to the project folder.

> I am curious, how do you archive individual email to folders? I ended up deleting a bunch of emails that would have been nice to save in a folder called misc2009 and put away.

If you are just wanting to keep them in email format, you can just create what Google calls "labels", which are really just folders, and store them there.

> It is too bad there isn't some way to just export them to a bunch of simple text files that could be looked at later regardless of what computer program is being used.

If I needed to do something like that, I would probably just "print" those emails using CutePDF Writer (free) and then save them wherever I want. Storing the emails in various labels does the trick, in my case, so I rarely have a need to save them any other way.

You can also create labels with sub-labels (just like sub-folders within folders) using a Labs feature (Settings, Labs, Nested Labels), so you can be specific about where to store stuff. For instance, I have a label called "Clients", with various sub-labels named based on my clients' names. I can store messages that pertain to them there and I can even create sub-labels within the sub-labels if I want to.

> Sometimes I just don't want to leave a bunch of stuff sitting there. Google Apps sounds good for working stuff, but can you conveniently save it?

Google Apps does have a way to save as PDF. You can also do occasional backups of everything in your account too.

Wendell

> Which tablet are you getting? Are you going with the custom ROM'd Nook?

Yes. I will probably install the Cyanogen Mod 7, with Honeycomb Features, until Google decides to live up to their promise and releases the Honeycomb source (they promised to release the source when the Xoom came out, didn't, and now say it's not ready -- meaning anyone with a Xoom got a tablet with beta software on it, but that's a whole other story). Once the source is released, I'm sure there will be a new Cyanogen Mod version that fully uses Honeycomb, and that's the route I'll likely go.

> If you are let me know how that works out I may have to build one for my wife.

You got it. Time permitting, I was hoping to do a blog series from day one, so I can share my adventures.
🙂

Wendell and McGrath

Be very careful with gmail and Google. They got your cookies.
When they got your cookies, they can look in your computer; they
even know where you have been to - like Beerleg. I get phone solicted about
twice a week from Google for Ad Words and Google Business. When
they find out you used to work for Psomas and WRG, they call them
to let them know MacKay and Sposito is higher up the ladder for
searching. You probably know that Google looks in web sites for
key words in the header. They also look in your gmails and put your
competitor's banners and pop-ups on your web site and your gmails.
They will tell Psomas it takes $79 (a guess) a month to get up the Google
AD Word ladder. Hits for engineering and surveying will then go
to Psomas and WRG (if WRG pays the $79 also).

No paranoia here -- just facts. Two engineering companies close
to me forbid their employees from using gmail or google on the
company computers. Heard of spyware -- well, Google is the biggest
spy of all!! Same deal with Yahoo! I need to do some more research
about Microsoft.

Sharepoint is great. It eliminates the need for hard drives, thumb drives,
network cards, and CD/DVD's. You can access Sharepoint from Ipods, Iphones,
SmartPhones, computers with Internet, and dump your data collectors without
bringing them to the office. You can do your COGO computing from home or
the office (or library). Sharepoint even eliminate Frontpage. You just
publish at your Sharepoint site.

I am with Wendell. Of 5 current email accounts, NONE are done using Outlook or Outlook Express or any similar program. All are webmail. If I have internet access, I can handle my email.

Paul,

I do NOT use Gmail nor Yahoo.

😀

I use Outlook and sort emails into folders. I archive emails periodically so that only the most recent 3-6 month worth is in outlook.pst. Olderthan that is on Archive.pst. I keep backups of the .psts on a thumb drive and annually I copy them to a DVD (I backup all my data in a similar fashion and schedule.) In a few more years archive .pst will be too big for a DVD and I may have to make a decision.

Emails that contain project instructions or deliverables I keep copies of, in .msg format, under a correspondence subdirectory of my project.

I stopped using local client programs too (for my personal stuff). I got tired of managing it here and it keeps viruses and spams off of my personal computer.

At work we have Outlook. I create an archive file on a network drive which is broken up into folders by project, one for the inbox and one for the sent box. All e-mails eventually go in there. I do not print out e-mails. Most are departmental spam anyway.