?ÿ ?ÿ ?ÿ My local County Clerk's office has no scanner and for a long time, the 18" x 24" subdivision plats have been sent to the Public Works department, scanned, and then printed on 8 1/2" x 11".?ÿ This paper is then scanned and put into the digital records system.?ÿ As you can imagine, quite a bit is illegible and of course the scale is shot.?ÿ The digital system until recently has been an old DOS system that was not available online.?ÿ When one did research there, you look up the deeds on the DOS system and got the plats from the plat cabinet and made copies via several sheets of tabloid sized paper.
?ÿ ?ÿ ?ÿ We have a new Clerk and the old DOS system has been replaced with an ECLIXX system that is available online, and at the same time, the old plat cabinets have been replaced with a new 4-pin bottom hinged system that saves a tremendous amount of space and is very tidy.?ÿ Unfortunately, it is very easy for a handful of plats to slip off the posts and pile up in the bottom.?ÿ Another problem is that an entire cabinet full of old plats had been stored in plastic sleeves that degenerated and took the ink off of the mylar plats( I know it is mostly the fault of the submitting surveyor cheaping out on printing).?ÿ Paper copies are still available however at the Planning Commission.
?ÿ ?ÿ ?ÿ ?ÿ With the problem of inaccessible and illegible plats, the new Clerk is looking for solutions.?ÿ Re-scanning old and future plats in house and being able to reproduce them full sized in the records room (for a fee) is the goal.?ÿ My question to you is what sort of machine would you recommend for such a venture and do you know the costs.
Re-scanning old and future plats in house and being able to reproduce them full sized in the records room (for a fee) is the goal.?ÿ
Re-scanning I get. In my area the County Surveyors, who are the survey record keepers hereabouts, scanned their records c.1995-2000 with the tech available at the time. I'm unaware of the exact process that was followed, but suffice to say that some of the scans are a bit pixilated. If you ask nicely enough they will rescan individual records at a higher resolution for you.
Reproducing at full size, not so much. Make pdfs available. If someone needs full size plots, that's on them. Personally I haven't had full sized copies of survey records in my hands for 20 years.
Digital submissions are the future.?ÿ
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One County I work on didn't have a way to print or scan a 18X25 Certificate of Survey. She would copy them on 8 X 11 sheets and tape them together. I taught her how to take a picture of the Plat using her cell phone's camera The resolution of those cell phone cameras are amazing.
I'd get ahold of a Staple, Office Max, or Shelby's and have them find them a machine for their needs. That technology is changing fast and the prices have really come down.
Our large scale printer use to print with toner. Those plastic envelopes would suck the toner right off the mylar. It wasn't cheap inks fault.
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the 18" x 24" subdivision plats have been sent to the Public Works department, scanned, and then printed on 8 1/2" x 11".?ÿ This paper is then scanned and put into the digital records system.
Why didn't they just use the scans from PW?
Dang good question.
Now that I speak from inside the belly of the beast I can tell you that it isn't at all unusual for efforts to get duplicated.
The original full sized scans were apparently not saved and this happened through several administration changes.?ÿ The current custodian of these records is trying to correct past wrongs.?ÿ He asked for specific technical recommendations and I was hoping someone here had recently done a lot of the legwork.