-
Paperless
Running out of file space, so began the process to convert, not sure how long it will take but it’s getting there, most of the small jobs filed in the cabinets are finished.
But, wow!!
Very time consuming……….
Got all the plats scanned, now it’s the big files…….
Do have a lot more room, threw away an amazing amount of stuff
-
8 Replies
-
I am a big advocate of scanning. However, once it is all electronic, you have to make sure that you have your main files, your backup files, and then the archived backup of the backup. Electronic data, especially long-term storage of it, can be finicky…
-
Someone I know is sitting scratching his head asking “How hard can it be to find a 3-1/2 floppy disc reader?”:snarky:
-
gschrock, post: 352014, member: 556 wrote: Found a free app called TinyScan. Take a pic with the phone, it crops the doc, converts to PDF, then you can set it up to autosave to Dropbox.
Been experimenting with field book pages (a good backup), pic is the right size for the standard FB page, but trying to figure out how best to get the app to increment the scan name and to do multi-page.
Been using that app for all receipts now as well…Had field books that were slowly starting to fade, getting them scanned saved them.
All the files are sure easy to find now, don’t even have to get up and walk back to the file room. -
CamScanner does multi page TIFF and PDF and different DPI settings and you can share it by email or other means
It also has a business card setting -
A Harris, post: 352021, member: 81 wrote: CamScanner does multi page TIFF and PDF and different DPI settings and you can share it by email or other means
It also has a business card settingWhere do you use it? at the vault, I’ve been taking pictures, unless I need a really nice hard copy, the pictures have a few issues generally
-
MightyMoe, post: 352030, member: 700 wrote: Where do you use it? at the vault, I’ve been taking pictures, unless I need a really nice hard copy, the pictures have a few issues generally
Use it at every courthouse for deed records.
Used it to record of all my family birth certificates, our insurance cards and other identity sources on my phone.
Will make decent shot of a computer screen for those digital only files.
Great for anything the client pulls out of their hope chest or that is hanging on the wall.
PDF files are easier for me to open and print than a JPEG.
The prints look just as good as a xerox copy.
It is free and there is a pro version for a few $$
-
A Harris, post: 352035, member: 81 wrote: Use it at every courthouse for deed records.
Used it to record of all my family birth certificates, our insurance cards and other identity sources on my phone.
Will make decent shot of a computer screen for those digital only files.
Great for anything the client pulls out of their hope chest or that is hanging on the wall.
PDF files are easier for me to open and print than a JPEG.
The prints look just as good as a xerox copy.
It is free and there is a pro version for a few $$
Have to take a look at it, I know we sure don’t spend much anymore at the courthouse
-
We started scanning our files 2 years ago. We have roughly 300,000 old surveys needed to be scanned in. We have made a lot of progress. We are scanning them in one folder at a time and indexing them on the computer.
I bought a program called efile cabinet. We store the pdfs in there and give them all a ‘profile’ with fields we created such as adress, city, subdivision, etc. So each survey is scanned and logged. This way we can just throw a quick search in to see what we have in the area when doing a job or giving a quote.
It’ll take a few more years to finish, but it’s already becoming very useful only 10% completed.
Log in to reply.